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Filevine Integrations for Automatic Time Capture: What Law Firms Should Add to Their PMS
See how PointOne captures work across emails, documents, meetings, calls, and other applications, then converts it into compliant time entries for review and release into Filevine.
Julia Bodet
Growth
AI Summary
Filevine manages a firm’s cases, matters, documents, workflows, and billing data.
PointOne captures work performed across email, documents, meetings, calls, browsers, and other applications.
PointOne uses AI to assign activity to matters and generate compliant draft time entries.
Attorneys review and approve their entries before releasing them into Filevine.
A migration from ProLaw or another PMS is a practical opportunity to improve timekeeping alongside the firm’s broader workflows.
What Filevine manages within the firm
Filevine serves as the operational system of record for legal work. Firms can use it to organize matters and case data, manage documents and workflows, track deadlines, and support timekeeping, billing, invoicing, and payments.
That centralization gives attorneys and staff a consistent place to manage the lifecycle of a matter. It also gives the billing team structured client, matter, time, and financial data to work with.
PointOne does not replace that foundation. It adds an automatic time-capture and billing-compliance layer around it.
Why work performed outside Filevine can still go unrecorded
Even with a modern PMS, attorneys still perform a large share of their work elsewhere. They draft in Word, respond in Outlook or Gmail, attend calls and meetings, review PDFs, conduct research in a browser, and move repeatedly between matters throughout the day.
If recording that work depends on starting a timer or reconstructing the day later, some activity can still fall through the cracks. Short emails, quick calls, document revisions, and fragmented research sessions are especially easy to overlook.
The problem is not where the matter is managed. It is the gap between performing work and recording it accurately.
How PointOne creates and assigns time entries
PointOne captures work across the applications attorneys already use, including emails, documents, calendar events, calls, meetings, and browser activity.
It then interprets that activity and creates draft time entries by:
Grouping related work into appropriate entries
Assigning the likely client and matter
Drafting a clear billing narrative
Applying relevant task and activity codes
Checking the entry against firm and client billing guidelines
Attorneys can inspect the activity behind an entry, make edits, and confirm that the matter, duration, codes, and narrative are correct. Instead of rebuilding the day from memory, they review work that has already been captured and organized.
How approved entries move into Filevine
PointOne provides a direct, firm-level integration with Filevine. Once the connection is configured, PointOne can use the firm’s Filevine client and matter data when assigning captured activity.
Completed entries remain available for review before release. After approval, they move into Filevine so the firm can continue using its established billing process.
The resulting workflow is straightforward:
Work happens across the attorney’s applications → PointOne captures and converts it into compliant time entries → the attorney or reviewer approves the entries → approved time flows into Filevine.
Filevine remains the practice-management and billing system. PointOne helps ensure that more of the work feeding that system is captured, properly assigned, and ready to bill.
Why a PMS migration is the right time to improve timekeeping
A migration from ProLaw or another practice-management platform already requires the firm to examine its matter data, workflows, permissions, billing rules, and integrations. That makes it a practical time to address timekeeping as well.
Moving existing manual habits into a new PMS may preserve the same missed-time problem. Adding automatic time capture during the transition allows the firm to redesign the workflow around review rather than reconstruction.
It also lets the implementation team align client and matter data, user access, billing codes, and approval processes before the new system becomes business as usual.
For firms moving to Filevine, the result is a more complete billing workflow: Filevine manages the matters and billing data, while PointOne captures the work completed across the rest of the attorney’s day.
PointOne adds the automatic time-capture and compliance layer that helps firms get more accurate, review-ready time into Filevine—without asking attorneys to change where they work.
FAQs about PointOne's integration with Filevine
Does PointOne replace Filevine’s timekeeping features?
No. PointOne complements Filevine by automatically capturing work from the applications attorneys use throughout the day. Approved entries are released into Filevine, where the firm can continue its established billing workflow.
Can attorneys correct an entry before it reaches Filevine?
Yes. Attorneys can review and edit the matter, duration, narrative, and applicable codes before releasing an entry. PointOne can also learn from those corrections to improve future suggestions.
What happens if a law firm has a customized Filevine environment?
Custom fields, project types, or billing workflows should be reviewed during implementation. PointOne supports a direct Filevine integration, but firms with heavily customized environments may need additional configuration to ensure that matters, users, codes, and released entries are routed correctly.
Can PointOne capture non-billable work as well as billable time?
Yes. PointOne can capture and assign both billable and non-billable activity, helping firms build a more complete view of how attorneys spend their time.
Do lawyers have to keep PointOne open while they work?
PointOne is designed to capture activity passively while attorneys work across their normal applications. Attorneys can then review the resulting entries instead of continuously operating timers or manually recording each task.